Folder Export Connector

Use the versatile CaptureBites Folder export connector to export to a folder structure of choice. You can define an unlimited number of sub folders and use Kofax Express index fields or system values to name them.

Generate full text output in standard txt format for each scanned page.

Create bookmarked PDF files, configure PDF passwords, split PDF files to a defined maximum size and set specific PDF properties.

If your back-end system only works with a specific kind of CSV or XML import file, you can make use of the custom XML / CSV setup and configure any index format you desire.

Next to an export destination of choice, you can also generate a backup of all your document files to an external drive or backup server. All this during a single export.

The Folder connector provides full flexibility regarding the content, naming and export location of your index files.

You can configure your CSV or TXT index files through an easy setup window (right)…

The Folder connector’s custom XML output can be used to generate XML output compatible with M-Files.

In M-Files, you create a new connection to an external file source in the M-Files Server Administrator. M-Files expects a PDF/XML file pair. The name of the files need to be identical.  The xml file contains the metadata associated with the PDF file.

By default, M-Files expects XML files structured like this:

<?xml version="1.0" encoding="UTF-8"?> 
<document> 
 <patientname>L. Scavo</patientname> 
 <doctype>Admission</doctype>
 <patientnr>123456789</patientnr> 
</document>

On the right side, you can see how this output is configured in the CaptureBites Folder connector. Press the image to see a larger version.

Original Image

Full Text Output

Full Text Output Setup

You can define

Result after splitting

The way to name the parts after splitting is completely configurable. You can also suppress the part section from the file name if the document completely fits in a single file.

For example you can configure your PDF files to always open in page fit mode with the thumbnail panel open.

2  Select the Folder connector and press the setup button

3  Select PDF as the file type and press Setup

4  Here you can decide whether you want to output standard PDF or PDF/A files.

5  Press Setup to enable OCR and generate Searchable PDF files.

6  Set desired OCR options. Options are self-explanatory

2  Select PDF as the file type and press Setup

3  Select standard PDF or PDF/A files and press Setup to access super compression settings.

4  Set desired PDF super compression options

5  In the viewer on the left side, you see the original uncompressed image. In our example, the file size is 789 KB.

6 In the viewer on the right side, you see the super compressed image which is in our example 14 times smaller than the original (56 KB).

It even looks better than the original color image because the super compression feature has an option to snap the background to white to increase the readability.

The PDF file format allows two levels of password protection.

One level is used to view the PDF using the” Document Open” password, another level is used to set permissions, such as copying, printing, commenting, editing the PDF document etc.

Sometimes you want the best image quality and save your files as uncompressed TIFF files or LZW compressed TIFF files (LZW reduces the file size with 50% without loss of image quality).

For even better quality, you can scan in one or more resolution steps higher then your desired output.

During export we scale the image down to the desired output resolution resulting in super high quality images.