Multi Export & Multi Stream

Export a single batch to multiple destinations or export a color stream and black & white stream with a single click.

With the CaptureBites™ Multi-Export connector, you can export a single batch to up to ten different destinations. This is very useful if you want to send scanned documents to a variety of destinations such as a file server, an external drive for backup, to an FTP or SFTP server, to email, etc

For example, per destination, you can precisely define which documents and pages need to be exported and whether the images should be exported in color or black & white.

Per destination you can export:

Document Classification: Use an index field to select the exporter dynamically

You can use a document index field to automatically select the exporter with which a document should be exported. When you hover over the info icon a tool tip explains how it works.

For example, just stick a bar code label with the number 1 on invoices, 2 on purchase orders, 3 on contracts etc. Using the Kofax Express bar code recognition functionality, you place the bar code value in an index field called “Exporter”.

Then enable the Select exporter(s) from value of index field option and select the index field containing the bar code value. In our example that is the index field named “Exporter”.

Each exporter can be configured individually for each of the document types:

Copy exporter settings…

If you want to copy an exporter, you can simply copy all its settings via the Settings… button and paste it to another exporter. It’s a fast way to generate multiple exporter streams which are only slightly different. For example only the output folder changes and all other settings stay the same.

Demo

When you install the Multi-Export connector it comes with 2 demo jobs, called CaptureBites Multi Stream Color & BW and CaptureBites Multi Export.

1. CaptureBites Multi Stream Color & BW Demo Job

Open Kofax Express and open the CaptureBites Multi Stream Color & BW job. It comes with a pre-scanned batch of a variety of business documents.

Export the batch and find the result on your desktop in the folder …\Desktop\CaptureBites after Export\Multi Stream

Color images are output in JPG and black & white images in TIF. Of course you can easily change the output format to PDF for each of the streams and freely define the naming of folders and files.

2. CaptureBites Multi-Export Demo Job

The documents in the demo are related to statistical information about the health of children. Assume that the complete document needs to be stored on a secure file server in PDF/A format and the individual charts need to be saved as separate PDF files for analysis by third parties who, for privacy reasons, are not allowed to see the full file but only the individual charts.

The demo accomplishes this by exporting each document 6 times. Once as a whole document, and 5 destinations for each of the 5 chart types. The demo exports to the CaptureBites after Export folder on your desktop.

This is the way the document looks like in Kofax Express before export:

After exporting the document with the CaptureBites Multi Export connector, you’ll find 6 PDF files in the CaptureBites after Export folder on your desktop like this:

Combine this product with CaptureBites MetaTool for advanced index extraction and more

Use this product in combination with CaptureBites MetaTool for advanced index extraction, keyword document separation, floating data extraction, multi-field and drill down database lookup and other advanced functionality.

To learn more about MetaTool, press any of the feature buttons below.

The MetaTool presents itself as a standard Kofax Express export connector and passes through extracted data and processed images to an export destination of choice such as Email, Folder Structure, FTP Server, Database, MS SharePoint Server & Online, Alfresco, OpenText Content Server, Xerox DocuShare, or other DMS systems.